Use our Bulk Create in DomainsFoundry Dashboard to create up to 200 email accounts from a CSV or Excel file quickly. You can check the file before starting, then leave the page while your mailboxes are created.
Before you start
You’ll need:
- An active DomainsFoundry hosting or email service with email account management.
- Permission to manage the service and enough remaining email account allowance.
- A list of full email addresses and a strong password for each new account.
- A CSV or Excel Workbook (
.xlsx) file no larger than 10 MB.
Your file contains mailbox passwords. Keep it private and share each password securely with its mailbox owner. Passwords won’t appear in the dashboard’s preview or results.
Prepare your file
- Open the service’s Email Accounts page in the DomainsFoundry Dashboard.
- Select Bulk Create.
- Select Download CSV template if you need a starting file.
- Add one mailbox per row using the columns below.
- Save the file as a UTF-8, comma-separated CSV or an Excel Workbook (
.xlsx).
| Column | What to enter |
|---|---|
The full address, such as sales@example.co.uk. The domain must be available for email on this service. | |
| Password | A strong password for that mailbox. This field is required. |
| Quota | Optional mailbox storage size in MB, entered as a positive whole number. |
Keep the headings Email, Password and Quota. Include no more than 200 mailbox rows and 50 columns. For an Excel workbook, put the mailbox list on the first worksheet and use plain values rather than formulas in these columns. Older .xls files aren’t supported.
If Quota is blank, invalid, zero or above the permitted maximum, the standard size is 1,024 MB, capped at your service’s mailbox limit. Entering 0 doesn’t request unlimited storage. Check any quota warnings and the size shown in the results.
Format password cells as text before entering them in a spreadsheet. This helps prevent your spreadsheet application from changing values, such as removing a leading zero.
Check and create your accounts
- On Bulk Create, choose your CSV or Excel file.
- Wait for the browser to check it.
- Review the valid mailbox count, errors and warnings.
- Use View all … rows to check the addresses and mailbox sizes where needed.
- Correct unwanted rows in your original file, save it and select it again.
- Select Create Accounts when you’re ready. The button may include the number of accounts to create.
Selecting a file checks it locally in your browser. Selecting Create Accounts uploads it and starts server checks and account creation; there isn’t a second confirmation step in this flow. Rows with browser validation errors aren’t submitted for creation.
The hosting server checks available domains, existing addresses, mailbox limits and password requirements. A row that passes the browser check can still fail these server checks.
View progress and results
- Watch the progress on the Bulk Create page, or leave it and return later.
- Open Email Accounts and select View progress or View results when the notice appears.
- Check the totals and each unsuccessful row’s Details before trying again.
| Result | Meaning |
|---|---|
| Created | The mailbox was created successfully. |
| Failed | The mailbox couldn’t be created. Existing addresses also count here and remain unchanged. |
| Skipped | The row was excluded by server checks, or wasn’t attempted after cancellation. |
| Unconfirmed | The server response didn’t confirm whether creation succeeded. Check whether the mailbox exists before retrying it. |
If the hosting server is temporarily unavailable, processing pauses and resumes automatically. An estimated completion time may change while accounts are being created.
Results are temporary. Starting a new accepted upload replaces the previous report, so record any unsuccessful addresses you need to investigate first. Clear results removes the report; it doesn’t delete the mailboxes.
Cancel an import
- Open the import’s progress page.
- Select Cancel import.
- Read the confirmation and confirm the cancellation.
Mailboxes already created remain active. A mailbox request already in progress may finish, and the remaining accounts will be skipped.
Troubleshooting
Bulk Create is unavailable or disabled.
Check that you’ve selected the correct active service and have permission to manage it. If you’ve used your email account allowance, you’ll need more allowance before creating accounts.
My file contains more valid accounts than my remaining allowance.
Remove some rows and select the amended file again. The page won’t accept a batch that exceeds the available allowance.
An address already exists.
Leave that address out of the next file. Bulk Create won’t change its existing password, storage size or messages.
A row says Unconfirmed.
Check Email Accounts for the address before retrying it. If the outcome is still unclear, contact support with the address and time of the import.
The file or a password was rejected.
Check the row’s error, use plain values and save the supported file format again. For password errors, choose a stronger password and retry only the accounts that weren’t created.
